Membership Meeting Standing Rules

Adopted via Resolution 21-8 by the General Meeting on June 26th, 2021.

AGENDAS

  1. Member submissions such as Resolutions and Bylaw Amendments must be submitted 10 days before a meeting to be considered.
  2. Amendments to member submissions must be submitted in writing two days before a meeting to be considered. Amendments must be relevant to and modify the original Resolution.

DELIBERATION

ELIGIBILITY

  1. Only members in good standing may participate in General Meeting deliberations.
  2. Eligibility will be determined using the most recent membership list of the Chapter.
  3. People may sign up for new memberships or renew expired memberships at a general meeting and be credentialed at the discretion of the Membership Secretary.

RECOGNITION

  1. Members will be recognized for debate using Progressive Stack.
  2. Progressive Stack is defined as alternating the recognition of members fairly when assigning the floor between members of all nationalities, ethnicities, classes, creeds, religious beliefs, gender identity, and disability, in order to ensure equal representation of marginalized groups in the deliberation of ideas.

DEBATE

  1. Members will have no more than two (2) minutes per speech and no more than two (2) speeches per pending motion
  2. Debate on a motion will alternate between speech in favor and against
  3. The initial motivation for a motion will count as a speech in favor.

CONDUCT

  1. Members will applaud using American Sign Language applause.
  2. All debate must be germane to the pending motion on the floor.

NON-MEMBERS AND EXCLUSION

  1. General Meetings are open to non-members.
  2. Presentations by non-members must be approved beforehand by the Steering Committee.
  3. No candidate for government office may be present for any deliberation or vote on the question of whether to endorse them, regardless of membership status.

DE-ESCALATION

  1. The Chair may deputize members to serve as the meeting’s Marshals.
  2. Unruly members will be subject to Marshal de-escalation, at the Chair’s discretion. In instances where de-escalation fails to resolve the issue of an unruly attendee, attendees – members and non-members alike –  will be subject to expulsion from the meeting at the Chair’s discretion.

RECORDING

  1. In order to protect members’ right to privacy, attendees will not film, photograph, or audio record the meeting’s deliberations without explicit permission from the Recording Secretary or Chair.
  2. It should be assumed that all information about deliberations in a meeting is public.

REMOTE PARTICIPATION

HYBRID MEETINGS

  1. General meetings may be held in a hybrid format with both in-person attendance and remote attendance via a digital livestream service.
  2. Remote meeting attendees will:
    1. Be considered present for attendance and quorum
    2. Be eligible to vote on all motions
    3. Be able to submit written statements

PROXY VOTING

  1. Members who are unable to attend a general meeting may designate another member attending the meeting in-person to serve as their proxy and vote on their behalf on chapter business.
  2. Members may act as a proxy for only one other member in any meeting.
  3. Members acting as a proxy will be issued an additional voting card to represent their proxied member’s vote.

ENDORSEMENTS

  1. Electoral campaigns may apply for a Chapter endorsement.
    1. Endorsement applications will be screened by the Steering Committee for potential endorsements.
    2. A general meeting of the chapter may include a Q&A session about the potential endorsement, which will be recorded and published to members through a video and transcript.
    3. A resolution to endorse an electoral campaign may only be considered at a general meeting after a potential endorsement Q&A session has been completed at a prior general meeting.
  2. A two-thirds vote will be necessary to approve or rescind any express advocacy regarding any electoral campaign or ballot initiative.